PRIVACY POLICY

• Introduction 

• • The Building a Safer Future Charter and the Learning and Excellence Hub are services of Building a Safer Future Ltd, a company incorporated in the United Kingdom whose registered office address is The Building Centre, 26 Store Street, London, WC1E 7BT (referred to as BSF, we, us and our in this Privacy Policy).

  • The Building a Safer Future Charter was originally conceived and created by a group of 'Early Adopters' comprising local authorities, contractors, housing associations and property developers, with the support of the Ministry of Housing, Communities and Local Government (MHCLG).

  • The Considerate Constructors Scheme (CCS) was appointed by the Early Adopters, to be the administrative partner of the Building a Safer Future Charter and has established a not-for-profit independent legal entity, Building a Safer Future Ltd, to manage and develop the Charter.

  • Building a Safer Future Ltd is owned by Construction Umbrella Bodies (Holdings) Limited (CUB(H)) the owners of CCS.

  • The information set out in this Privacy Policy is provided to individuals whose personal data we process (you or your) as data controller, in compliance with our obligations under Articles 13 and 14 of the General Data Protection Regulation 2016/679 (GDPR).  ​​​​ 

  • To make this information clear, we have divided the data we receive into the following groups and corresponding Schedules, where each of which refers to: the particular category of information we collect and retain; from where we obtain the information; the purpose and legal basis of processing and to whom we will (if applicable) disclose the information:

• • In addition to the above, individuals who interact with us in any of the below capacities should also refer to the following:

• • Please note that this Privacy Policy does not apply to:

    • any personal data collected or processed by us via the Considerate Constructors Scheme and/or at www.ccscheme.org.uk (which is covered by separate Privacy Policy arrangements available at https://www.ccscheme.org.uk/privacy-policy/ or,

    • any personal data which is otherwise collected or processed by Construction Umbrella Bodies (Holdings) Limited outside the BSF service.

• Data controller details

  • We are the data controller in relation to the processing of the personal information that you provide to us or our service providers as part of BSF. Our contact details are as follows:

    • Address: Building a Safer Future Ltd, The Building Centre, 26 Store Street, London, WC1E 7BT

    • Telephone number: 07500 247 492

    • Email address: enquiries@buildingasaferfuture.org.uk (please include “Personal Data Request” in your subject heading to ensure it receives the correct attention).

• How we collect your information

  • Generally, the information we hold about you comes from the way you engage with us, for example by doing any of the following:

    • providing us with information in the course of enquiring about, or registering for, our BSF services, and maintaining your professional relationship with us;

    • providing us with information as part of any review we may conduct under the BSF services;

    • reporting concerns to us about issues and practices which are the subject of the BSF services (whether anonymously or on an open basis);

    • visiting and/or viewing our website.

• International transfers

We will not transfer personal data relating to you within or to a country which is outside the UK or European Economic Area (EEA) unless:

• • the country or recipient is covered by an adequacy decision of the Commission under GDPR Article 45;

  • appropriate safeguards have been put in place which meet the requirements of GDPR Article 46 (for example using the European Commission’s Standard Model Clauses for transfers of personal data outside the EEA); or

  • one of the derogations for specific situations under GDPR Article 49 is applicable to the transfer. ​​ These include (in summary):

    • the transfer is necessary to perform, or to form, a contract to which we are a party:

      • with you; or

      • with a third party where the contract is in your interests;

    • the transfer is necessary for the establishment, exercise or defence of legal claims;

    • you have provided your explicit consent to the transfer; or

    • the transfer is of a limited nature and is necessary for the purpose of our compelling legitimate interests.

• Retention of personal data

 ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​​​ Our retention and deletion policy can be found at Schedule 5 below. ​​ 

• Your rights in respect of your personal data

  • You have the following rights under the GDPR:

    • you will have the following rights:

      • right to access: the right to request certain information about, access to and copies of the personal information about you that we are holding (please note that you are entitled to request one detailed summary of the personal information that we hold about you at no cost, but for any further copies of such detailed summaries, we reserve the right to charge a reasonable fee based on administration costs); and

      • right to rectification: the right to have your personal information rectified if it is inaccurate or incomplete; and

    • in certain circumstances, you will also have the following rights:

      • right to erasure/“right to be forgotten”: the right to withdraw your consent to our processing of the data (if the legal basis for processing is based on your consent) and the right to request that we delete or erase your personal information from our systems (however, this will not apply if we are required to hold on to the information for compliance with any legal obligation or if we require the information to establish or defend any legal claim);

      • right to restriction of use of your information: the right to stop us from using your personal information or limit the way in which we can use it;

      • right to data portability: the right to request that we return any information you have provided in a structured, commonly used and machine-readable format, or that we send it directly to another party, where technically feasible; and

      • right to object: the right to object to our use of your personal information including where we use it for our legitimate interests or for marketing purposes.

  • Please note that if you withdraw your consent to the use of your personal information for purposes set out in our Privacy Policy, we may not be able to carry out our service or any contractual obligations to you or provide you with access to all or certain parts of our services.

  • If you consider our use of your personal information to be unlawful, you have the right to lodge a complaint with your relevant local supervisory authority. In the UK, this is the Information Commissioner’s Office. Please see further information on its website: www.ico.org.uk

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• Automatic decision making

We do not make decisions based solely on automated data processing, including profiling. We will update this policy if this position changes and we would recommend that you should check back and review this policy from time to time.

• Security

  • We keep your information protected by taking appropriate technical and organisational measures to guard against unauthorised or unlawful processing, accidental loss, destruction or damage. For example:

    • where appropriate, data is password protected and/or encrypted when transiting on our system or stored on our databases;

    • we have implemented safeguards in relation to access and confidentiality in order to protect the information held within our systems

  • Unfortunately, the transmission of information via the internet is not completely secure and, although we will take steps to protect your personal information, we cannot guarantee the security of your personal information transmitted via our website(s); any transmission is therefore at your own risk.

  • It is important that all details of any username, password and/or other identification information created to access our servers are kept confidential by you and should not be disclosed to or shared with anyone.

• Changes to this Privacy Policy

We may amend this Privacy Policy from time to time, for example to keep it up to date, to implement minor technical adjustments and improvements or to comply with legal requirements. We will always update this Privacy Policy on our website, so please try to read it when you visit the website (the “last updated” reference tells you when we last updated our Privacy Policy).

• Our use of cookies

  • A cookie is a small file that is sent to your browser from a web server and is stored on your computer. Cookies help us to analyse web traffic and identify which pages of our Website(s) are being used. Our Website(s) also uses cookies to respond to you as an individual so that it can tailor its operations to your needs by gathering and remembering information about your preferences. We only use this information for statistical analysis purposes and then it is removed from our systems.

  • A cookie in no way gives us access to your computer or any information about you, other than information about how you use the Website and the Personal Information you choose to share with us (including Personal Information you automatically share with us by way of your browser settings). In particular, we use the cookies identified at Appendix 1.

  • We may also use banners and pop-ups from time to time to give you options around cookie use.

  • You can also manage cookie use via your browser settings (this will allow you to refuse the setting of all or some cookies) and your browser provider may ask you to confirm your settings. Note, however, that if you block all cookies (including essential cookies) via your browser settings you may not be able to access all or parts of our Website(s).

  • You can find more information about the specific cookies we use and the purposes for which we use them in the table below. You can also find more information about cookies generally here: www.allaboutcookies.org. 

Appendix 1

Our Cookies

This policy was last updated: July 2020

Data about our customer, and all individuals in respect of whom we have acquired personal information in connection with our professional relationship with you (including directors, shareholders, consultants, employees or other personnel of our customer)

Data about individuals which we acquire as part of the BSF services (including members of our customer’s workforce and its contractors’ and sub-contractors’ workforces and members of the public)

Data about members of the public or industry workforce who contact us via any BSF website forms, email addresses, via Social media, via any BSF Public Liaison phone line, via the Considerate Constructors Scheme Public Liaison team, and any future technology solutions such as an ‘App’

Details about visitors to our website www.buildingasaferfuture.org.uk and www.bsflearninghub.org

Retention and deletion policy

Unless we are required or permitted by law to hold on to your information for a specific retention period, we may retain your information for the following purposes and periods: